Workforce planning that starts from the work
Do you have enough people for the work you have committed to?
Vicis starts from the work, not the roster. Enter what needs doing, and it tells you how many hours that takes, whether your people cover it, and where the week falls short — while there is still time to fix it.
Tuesday
74%
42 h of work · 31 h available
11 h short
overAn illustration. The same view, with your own week in it, is the first thing you see after signing in.
Who it is for
For businesses whose work arrives as jobs.
If your week is a list of things to be done — places to visit, jobs to complete, units to turn around — each with a location, a date and a rough duration, this is built for you. It is built for the person who plans that week: several people across several sites, a schedule held in one head, and the discovery on Wednesday that it does not add up.
It is not built for work measured in footfall or call volume. If your demand is customers walking in rather than jobs to be done, another tool fits better.
How it is different
Start from the work
Jobs carry an estimated duration. The staffing requirement is derived from them — not guessed at, and not copied from last week.
Capacity, not headcount
Your people state one recurring week. Availability becomes hours, and hours are the unit work is measured in.
Plan against actual
Estimated time meets recorded time, so the next estimate is better — and so is the staffing decision that follows it.
The first hour
Add your locations
The places work happens. Everything else hangs off them.
Add your people
Who works for you, where, and which week they are available.
Enter a week of work
What needs doing, and roughly how long it takes.
Publish the schedule
Staff see their shifts on their phone, clock in, and the hours come back.
Request access
Vicis is invitation-only while we run the first pilots. Tell us about your operation and we will set up your organisation and send you an invitation.